At the end of the overall assessment, the evaluation officer (s) may decide to enter into competitive negotiations with all suppliers that exceed the technical assessment threshold. They should consider, on a case-by-case basis, the people who use services and their caregivers in the decision-making process. For example, it may be useful to include them in the evaluation of offers for the provision of a discreet service to a small number of people. First – my dirty quick definition of “technical evaluation.” The part of the evaluation, when someone other than the contract agent assesses the extent to which bids meet the government`s needs only on a technical basis, without taking into account costs/price, past performance or other considerations. This person is almost always the client or his external contracting representative. The weighted evaluation method is generally used for the purchase of services, which must be weighed 20/ by the relative importance of each evaluation criterion. It can also be used to evaluate bids for complex products and work in which the evaluation must be based on a number of criteria other than price, in order to ensure optimal value for money, and when it is difficult to evaluate an offer only on the compliant/non-compliant scale. Depending on the complexity of contracting, the evaluation plan can be summarized in a few lines or consists of long and accurate descriptions of each step of the evaluation process. The evaluation plan, as well as the evaluation criteria and methodology, should not be changed after the appeal document is issued.
An organization may also consider involving members of a working group with relevant knowledge or experience in certain aspects of technical and qualitative evaluation. For example, a staff or union representative who helps assess bidders` responses to a fair work criterion. After submissions are received and opened, the evaluation must be conducted in accord with the criteria and evaluation methods established during the development of the appeal file. Once the evaluation criteria and method are defined and established in the invitation file, they can only be changed by changing the invitation file before the appeal closes. This forms the basis of an objective and transparent evaluation approach. 1 ter) Assuming a technical assessment (FAR 13, no source selection plan, etc.), when should it be documented separately? Wouldn`t the written allocation base for CO be sufficient? A complete rationale for the evaluation is particularly important when an offer has not met the “acceptable” expectations expressed in the evaluation criteria. A protocol should be established to ensure fairness and transparency in the process. When acquiring services that have a direct impact on the public, for example. B care and assistance services, an organization should consider whether it is appropriate for people who use services and their caregivers to be involved in decision-making. For example, participation in on-site visits and interviews with service providers or representation on the evaluation panel. The involvement of these people must be consistent throughout the process. For example, if they participate in interviews with service providers, they must participate in all interviews with service providers.
With regard to the inclusion of persons who use services and their managers in the evaluation of offers, it is necessary to ensure that they: technical evaluation is often used to refer to evaluations of advertising factors other than disadvantage or prices; Sometimes past performance is included and sometimes not.